Email bhejna aur receive karna aaj ke time me ek basic skill lagta hai, lekin asal me ye ek important digital skill hai. Agar aap student ho, freelancer ho, ya office me job karte ho, to email aapke daily life ka ek essential part hai. Chalo aaj hum simple aur easy language me samjhte hain ki email send aur receive kaise karte hain, specially Gmail ke through.
.webp "Computer basic")
Email Kya Hota Hai?
Email yani Electronic Mail, ek aisa system hai jisse aap internet ke through kisi bhi insaan ko message, document, image, ya file bhej sakte ho. Jaise pehle log chitthiyan likhte the, waise hi aaj hum email likhte hain – bas difference itna hai ki ye digital hai aur instant pohch jata hai.
Gmail, Yahoo Mail, Outlook jaise platforms aapko free me email service provide karte hain. Lekin Gmail sabse popular hai because iska interface simple, fast aur Google ke services ke saath connected hota hai.
Gmail Account Kaise Banaye?
Sabse pehle agar aapke paas Gmail account nahi hai to ek free account banana padega. Process simple hai:
- Google pe jao aur search karo “Create Gmail Account”.
- Form open hoga jisme aapko apna Name, Date of Birth, aur Gender fill karna hai.
- Apna unique Email ID choose karo (for example: manoj123@gmail.com).
- Ek strong Password set karo.
- “Next” pe click karke process complete karo.
Bas! Aapka Gmail account ready hai.
Email Send Kaise Kare?
Ab aate hain main part pe — email bhejna. Gmail me login karne ke baad, left side me upar ek “Compose” button dikhai deta hai. Uspar click karte hi ek naya box open hota hai jisme aap apna email likh sakte ho.
Is box ko maximize kar lo taki likhne me asani ho.
1. “To” Section
Yahaan aapko us insaan ka email address likhna hai jise aap mail bhejna chahte ho.
Example: example@gmail.com
Agar aap ek se zyada logon ko mail bhejna chahte ho to multiple email IDs comma ( , ) lagakar likh sakte ho.
2. CC aur BCC Kya Hota Hai?
Yeh do chhoti terms bahut log confuse karte hain:
-
CC (Carbon Copy):
Iska matlab hai aap kisi aur ko mail ki copy bhej sakte ho. Jaise agar aap ek project ke bare me apne boss ko mail kar rahe ho aur chahte ho ki aapke teammate ko bhi us mail ki copy mile, to unka email ID CC me daal do.
CC me daale gaye sab log ek dusre ka email dekh sakte hain. -
BCC (Blind Carbon Copy):
Yah thoda private version hai. Isme email sabko milta hai lekin koi bhi doosre ka email address nahi dekh sakta. Ye privacy maintain karne ke liye use hota hai — jaise bulk mails bhejne me.
3. Subject Line
Subject line ek chhoti si line hoti hai jisme likha hota hai ki email kis baare me hai.
Example: Meeting Schedule for Next Week
Subject line clear aur short honi chahiye. Ye decide karti hai ki saamne wala email open karega ya nahi.
4. Main Message (Body)
Ye email ka main part hota hai jahan aap apna message likhte ho. Professional email likhne ke liye kuch basic rules follow karo:
- Shuruaat me ek greeting likho:
“Dear Sir”, “Dear Madam”, ya “Dear Rahul”. - Phir apna main message likho — clear aur concise.
- End me likho:
“Thanks & Regards”
Aur apna Name + Contact Details mention karo.
Example:
Dear Sir,
I hope you are doing well. I am writing this email to inform you about the project meeting scheduled for next week.
Thanks & Regards,
Manoj Kumar
5. Attachment Kaise Kare?
Kabhi kabhi aapko email ke sath file bhejni hoti hai — jaise PDF, image, ya Word document.
Iske liye paperclip icon (📎) pe click karo aur file select karke attach kar do.
6. Send Button
Sab kuch likhne ke baad, ek baar content check kar lo — spelling, subject, aur attachment sab theek hai ya nahi.
Phir “Send” button pe click karo.
Congrats! Aapne apna pehla professional email bhej diya.
Email Receive Kaise Kare?
Email receive karna aur dekhna aur bhi simple hai.
Gmail me Inbox section me sab received emails show hoti hain.
Jo new email aati hai wo top pe bold (highlighted) dikhai deti hai.
Us par click karo aur email open ho jayegi.
Aap “Reply” ya “Forward” button se response bhi bhej sakte ho.
- Reply: Agar aapko sirf bhejne wale ko jawab dena hai.
- Reply All: Agar sabko jawab dena hai.
- Forward: Kisi aur ko wahi mail bhejna hai.
Professional Email Likhte Waqt Ye Tips Yaad Rakho
- Subject line short aur clear rakho.
- Email me unnecessary emojis ya slang words mat likho.
- Hamesha greeting aur ending likho.
- Attachments bhejne se pehle unka size check kar lo.
- Official mails me “sent from my phone” jaisi lines hata do.
Final Words
Email bhejna koi boring kaam nahi hai — ye ek communication skill hai jo har professional ke liye must hai. Chahe aap internship ke liye apply kar rahe ho ya client ko report bhej rahe ho, ek clean aur polite email aapki image bana deta hai.
To ab Gmail open karo aur apna pehla professional email bhej kar dekho.
Practice karte raho — kyunki digital duniya me likhne ki clarity hi aapko sabse aage le jaati hai.